EMPOWERING MINISTRIES TO ADMIT LATE SUBMISSIONS OF LTC CLAIM AND TIMELINES RELAXATION IN LTC RULES

F.No. 31011/18/2O23_Estt. (A_IV)

Government of India

Ministry of personnel, public Grievances & pensions

Department of personnel & Training

personnel policy A_IV

North Block, New Delhi.

Dated: 21st December 2023

OFFICE MEMORANDUM

Sub-        Relaxation in LTC Rules – delegation of powers to Ministries

               /Departments regarding time limit for the submission of the claim-Reg

The undersigned is directed to refer to the subject cited above and to state that rules 14 and 15 of CCS(LTC) Rules, 1988 provide that a claim for reimbursement of expenditure incurred on journey under Leave Travel concession is to be submitted within three months after the completion of the return journey, if no advance had been drawn and within one month after the completion of the return journey if advance had been drawn.

2. Vide DoPT’s OM No. 31011/05/2007-Estt (A) dated 27.09.2007 the above timelines were relaxed, and powers delegated to the Ministries /Departments to admit the claim of reimbursement in respect of LTC journey with the concurrence of the financial advisor without referring the matter to DoPT with the following time lines:-

(a) Up to 6 months, if no advance is drawn; and

(b) Up to 3 months if the advance is drawn, provided the Government servant refunds the entire amount of advance (not merely the unutilized portion) within 45 days of completion of the return journey

Relaxation in LTC Rules

3. Now in supersession of DoPT’s OM No. 31011/05/2007-Estt.(A) dated 27.09.2007, it has been decided that the Ministries / Departments with the concurrence of the Financial Advisers and subordinate/attached offices with the concurrence of Head of Department not below the rank of Joint Secretary can admit the claim of reimbursement in respect of LTC journey without reference to DoPT with the following timelines in such cases where a Government servant is not in position to submit the claim within the prescribed time-limit under rule 14 and 15 of CCS(LTC) Rules, 1988 and the Ministries/ Departments/attached offices/subordinate offices are satisfied that he/she was not able to do so due to circumstances beyond his/her control:-

i. Cases where no advance is drawn: Up to six months.

ii. Cases where advance is drawn: Up to three months provided the entire advance amount is returned within three months subject to a clause that the entire amount would be recovered within one lumpsum and interest will be charged on the entire amount of advance from the date of drawal to the date of recovery of amount.

4 . Ministries/Departments/attached offices/ subordinate offices are requested to keep these instructions in view while processing belated LTC claims.

5. These instructions are issued with the concurrence of D/o Expenditure and shall be effective from the date of issue of this O.M.

6. Hindi version will follow.

Sd/-

(Satish Kumar}

Under Secretary to the Government of India 

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MODIFICATION OF 7TH CPC CONVEYANCE ALLOWANCE RATES- FINMIN ORDER 

No. 19039/3/2017-E.IV

Government of India

Ministry of Finance

Department of Expenditure

North Block, New Delhi

Dated 13th December, 2023

CORRIGENDUM

Subject: - Rate of conveyance allowance – Modification reg.

The undersigned is directed to refer to this Deptt.’s O.M. of even No. dated 19/07/2017 regarding Implementation of the recommendation of the Seventh Central Pay Commission – Conveyance Allowance and to say that the rate of “fixed Conveyance Allowance” for Journey by own Motor Car in Column 2 at Row 3 for distance range “451-600 km” is modified and the figure may be

Read as Rs.3105

Instead of Rs.2980

2. The other content of the O.M. will remain same.

 

( A.Bandyopadhyay)

Under Secretary to the Government of India

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AD-HOC APPOINTMENT/PROMOTION IN GROUP ‘B’ AND ‘A’ POSTS: DOP&T OM DATED 15.12.2023 FOR STRICT COMPLIANCE

No. 28036/08/2022-Pers. Policy(D)

Government of India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel and Training)

North Block, New Delhi

Date : 15.12.2023

OFFICE MEMORANDUM

Subject: Ad-hoc appointments in Group ‘B’ and ‘A’ posts — regarding.

The undersigned is directed to invite reference to this Department’s Office Memorandum No. 28036/8/97-Estt(D) dated 30.03.1988 and Office Memorandum No. 28036/1/2012-Estt(D) dated 03.04.2013 regarding ad-hoc appointment/promotion and to draw attention to the following provisions contained in these OMs pertaining to Group ‘B’ and ‘A’ posts:

Ad-hoc appointments/promotions should be made only in rare cases and for exigencies of work, where the post cannot be kept vacant until regular candidate becomes available. Persons appointed on ad-hoc basis to a grade are to be replaced by persons approved for regular appointment at the earliest opportunity.

The total period for which the appointment/ promotion may be made to these posts, on an ad-hoc basis, keeping in view the exceptionalities anticipated in the aforementioned OMs, by the respective Ministries/ Departments, is to be limited to one year only. In case of compulsions for extending any ad-hoc appointment/promotion beyond one year, the approval of the Department of Personnel and Training is to be sought at least two months in advance before the expiry of the prescribed limit. Also, if the approval of the Department of Personnel & Training to the continuance of the ad-hoc arrangement is not received before the expiry of the prescribed limit, the ad-hoc appointment/ promotion shall automatically cease on the expiry of the current term. It is reiterated that continuation of any ad-hoc arrangement beyond the prescribed limits and release of pay and allowances for the same, without express approval of this Department is not in order.

2. Thus, keeping in view the aforementioned extant instructions / guidelines, the primary endeavour should be to fill up posts on regular basis, in terms of the applicable Recruitment / Service Rules, at the earliest. However, where ad-hoc arrangements have been made in unavoidable circumstances, and are required to be extended beyond the prescribed initial period, prior approval of the Department of Personnel & Training (DoPT) should invariably be obtained before the expiry of the current term of ad-hoc appointments/ promotion, by sending proposal at least 2 months before expiry of term. In case prior approval of DoPT has not been obtained for extension of ad-hoc promotion beyond the prescribed initial term, except where DoPT has specifically allowed the Ministry/Department to seek post-facto ratification of the extension of ad-hoc promotion for the intervening period after the post(s) have been filled on regular basis i.e. period beyond the prescribed initial term of one year or period extended beyond one year with DoPT’s approval and upto the date the post is filled on regular basis, the ad-hoc promotion shall cease automatically on expiry of the initial term / extended period approved by DOPT, and that the officers shall stand reverted to their substantive post without the requirement of any specific order for their reversion.

ad-hoc-promotion-appointment-recruitment-dopt-order

3. The Office of the Controller General of Accounts (CGA) has separately been requested to issue advisory to all the Controllers of Accounts in various Ministries /Departments to ensure that pay and allowances’ etc. for ad-hoc appointment/promotion, in cases where ad-hoc appointment/promotion have continued beyond the permissible limit (i.e. beyond one year or period extended with DoPT’s approval), are to be released only if the arrangement for a particular period has been duly approved by the Department of Personnel and Training. Further, it would be the responsibility of the administrative Ministry/ Department to satisfy the respective Pay and Accounts Officer that the conditions for extension of ad-hoc appointment/promotion have been met before they release the pay and allowances for the extended period of ad-hoc appointment/promotion.

4. Ministries / Departments are required to ensure that the above instructions in the context of this Department’s Office Memorandum dated 30.03.1988 and 03.04.2013 are strictly followed by all concerned.

5. No relaxation/exemption from these guidelines will be allowed. Hence proposals seeking ex-post facto approval for extension of ad-hoc appointments/ promotions beyond the permissible period, unless expressly allowed by DoPT as indicated in para 2 above, shall not be considered.

(R.K. Sinha)

Under Secretary to the Govt. of India