G.I.,
Dep. of Per. & Trg., O.M.No. 22011/2/2014- Estt.D, dated 30.1.2015
Subject:-
Procedure for conduct of supplementary DPC
This
Department instructions issued vide OM No. 22011/5/86-Estt (D) dated 10.4.89
[para 6.4.2 (i)] provide that vacancies occurring due to death, voluntary
retirement, new creations etc. could not be foreseen at the time of placing
facts and material before the DPC, therefore, another meeting of DPC (commonly
referred to supplementary DPC) should be held for drawing up a panel for these
vacancies.
2.
References have been received with regard to the zone of consideration, the
eligibility list for the supplementary DPC and whether officers who are
included in the panel by the original DPC or in the extended panel but could
not be promoted as these anticipated vacancies do not actually become available
could be appointed against the additional vacancies later becoming available
for the same vacancy year.
3. These
issues have been examined in consultation with UPSC and following is decided:-
(i) The
zone of consideration, in case of holding supplementary DPC, shall be fixed as
per the provisions in this Department OM No. 22011/2/2002-Estt(D) dated
6.1.2006 keeping in view total number of vacancies arising in a particular
vacancy year i.e. vacancies accounted in Original DPC + additional vacancies
becoming available subsequently during the same year.
(ii) The
eligibility list for supplementary DPC shall be prepared by removing the names
of all such officers who have already been assessed by earlier DPC as fit,
unfit or placed in the sealed cover by the original DPC before placing the same
for consideration by the supplementary DPC.
(iii) The
officers who have already been empanelled or placed in the extended panel but
could not be promoted due to these vacancies not actually becoming available;
need not be re-assessed by the supplementary DPC as the assessment matrix
remains the same. They may be appointed against the additional vacancies of the
same vacancy year as per recommendations of the earlier DPC. In such situation
the number of vacancies for supplementary DPC shall be accordingly adjusted.
4. While
calculating the regular vacancies for a DPC, it is incumbent upon
administrative department to ensure that there is no arbitrariness in
calculation of anticipated vacancies.
5. To
provide clarity in implementation of these instructions some situation specific
illustrations are enclosed as Annexure to this OM.
Illustration
Original DPC
No. of
vacancies 5
Normal
zone 5 x 2 + 4 = 14
Extended
zone 5 x 5 = 25
Supplementary DPC
No. of
vacancies – 2
Zone of
consideration will be decided taking into account total number of vacancies in
the vacancy year, i.e. 7 (Vacancies at the time of original DPC + unanticipated
vacancies for the same year i.e. 5+2) in this case.
For 7
vacancies, normal zone is 7 x 2 + 4 = 18
Extended
Zone 7 x 5 = 35
Situation
1 - In the
original DPC, first 5 officers are assessed as ‘Fit’ and no officer is assessed
for extended panel or assessed as ‘Unfit’ and/or kept in ‘Sealed Cover’
Zone of
consideration for Supplementary DPC will now be 13 (Normal Zone of
consideration for total number of vacancies for that year — number of officers
assessed by earlier DPC i.e 18-5).
As such,
in the eligibility list of Supplementary DPC in the above illustration, 13
officers (9 left over officers from the original DPC and 4 additional officers)
shall be included.
Situation
2 – In the
original DPC, first 5 officers are assessed as ‘Fit’ and next 3 officers are
assessed for extended panel and no officer is assessed as ‘Unfit’ and for kept
in ‘Sealed Cover’
Zone of
consideration for Supplementary DPC will now be 10 (Normal Zone of
consideration for total number of vacancies for that year — number of officers
assessed by earlier DPC i.e 18-8).
As such,
in the eligibility list of Supplementary DPC in the above illustration, 10
officers (6 left over officers from the original DPC and 4 additional officers)
shall be included.
Situation
3 - In the
original DPC, 5 officers are assessed as ‘Fit’, 2 officers are assessed for
extended panel and 4 officers are assessed as Unfit’ and/or kept in ‘Sealed
Cover’
Zone of
consideration for Supplementary DPC will now be 7 (Normal Zone of consideration
for total number of vacancies for that year — number of officers assessed by
earlier DPC i.e 18-11)
As such,
in the eligibility of Supplementary DPC in the above illustration, 7 officers
(3 left over officer not assessed in the original DPC and 4 additional
officers) shall be included in the normal zone.
Extended
Zone in situation 1, 2 & 3 above:
Extended
zone in the Supplementary DPC, wherever resorted to, may be operated
accordingly leaving out the SC/ST officers assessed by the original DPC.
Important - In the Supplementary DPC, (a) Zone of consideration (Normal as
well as Extended) shall be decided taking into account total number of
vacancies in the relevant vacancy year; and (b) all the officers already
assessed in the original DPC are not to be included in the fresh zone of
consideration in respect of the S-DPC.
Authority: www.persmin.gov.in (DoPT)
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